What To Do If Your Notary Seal Or Journal Goes Missing

Once you’ve reported your tools missing, you should replace them as soon as possible. If your seal was lost or stolen, be sure to follow all steps required by your state if you need to replace it. Nevada requires its Notaries to file a new Certificate of Appointment and request a replacement seal within 10 days after a seal is lost. Washington requires a replacement to differ in some way from the seal that was lost or stolen — for example, the new seal may feature a different border around the seal impression. If you need to change the format of a replacement seal, contact your state Notary regulating agency to confirm what type of change is acceptable.

NNAConcierge Notary ServicesOctober 8, 2021notary seal, concierge notary, small business, notary business, lost suppliesComment

Loose Notary Seals Sink Deals

The Notary seal is critical for every notarization. Together with the Notary’s signature, the seal authenticates the notarization and makes the notarized document recordable in land records, admissible as evidence in legal proceedings and acceptable when sent to other states and territories. Hence, a fraudster would like nothing more than to obtain an authentic Notary seal to help in forging notarizations and carrying out document fraud.

NNAConcierge Notary ServicesDecember 17, 2020notary, notary seal, security, fraud, client, businessComment

How To Fix A Bad Notary Seal Impression

Notaries often ask how they can fix a bad seal impression if the ink smears or doesn't show up clearly during a notarization. While illegible Notary seal impressions are a common reason for document rejection, fixing the problem can be simple.

Questions To Ask When Notarizing Unusual Government Forms

No one likes to deal with government red tape. For Notaries, red tape usually means confusing or inappropriate requests to notarize government forms. It might be instructions on the form to perform an unauthorized act, stamp a document without room for the seal, place half a seal impression on a photo or complete notarial wording that doesn’t comply with the law. If you encounter one of these tricky forms, here’s what you need to ask before proceeding.

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