Completing the Notary certificate wording correctly is an important part of the notarization process and critical in establishing the trustworthiness of the notarial act. This article and video will show you the information you need to write in each part of the certificate wording, and common mistakes to avoid.

NNAConcierge Notary ServicesOctober 6, 2022concierge notary, notarization, notary certificate, notary stampComment

When To Use A Separate (Or Loose) Notary Certificate

A core part of a notarization is filling out the notarial certificate — details such as the date, location and signer for the notarial act taking place. If this wording is not printed on the document, you may need to attach a separate certificate form — referred to by some as a “loose certificate." Here are guidelines when to use or not to use separate certificate wording for a notarization.

NNAConcierge Notary ServicesApril 9, 2021notary certificate, notary public, notary tip, notary businessComment

What Notarization Is Needed?

Many customers have no idea what type of notarization they need when they visit a Notary. But at the same time, Notaries cannot choose a notarial act on a signer's behalf. Follow the steps below to help you figure out what notarization your customer needs without violating the law. Step 1: Check for pre-printed wording. Many documents come with pre-printed Notary wording that clearly indicates what type of act is needed. For example, if your state requires specific wording for a jurat and that wording is pre-printed on the document, you may proceed with a jurat. However, if for any reason the certificate wording is unclear to you or the document lacks pre-printed notarial language, do not proceed until you can confirm what act is needed from another source.

NNAConcierge Notary ServicesMarch 23, 2021notary tip, concierge notary, notary certificateComment

When To Use A Separate (Or Loose) Notary Certificate

A core part of a notarization is filling out the notarial certificate — details such as the date, location and signer for the notarial act taking place. If this wording is not printed on the document, you may need to attach a separate certificate form — referred to by some as a “loose certificate." Here are guidelines when to use or not to use separate certificate wording for a notarization.

Concierge Notary ServicesNovember 3, 2020notary public, notary certificate, concierge notary, acknowledgement, juratComment

How To Fix A Bad Notary Seal Impression

Notaries often ask how they can fix a bad seal impression if the ink smears or doesn't show up clearly during a notarization. While illegible Notary seal impressions are a common reason for document rejection, fixing the problem can be simple.

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